- The name of this organization shall be the Air Canada Pionairs.
- The Air Canada Pionairs shall be a non-political and a non-profit organization.
- The head office of the Air Canada Pionairs shall be located at 7348 Barnet Road, Burnaby, British Columbia, V5A 1E4. The Executive Office of the Air Canada Pionairs will be in the city of area of residence of the President, or as may otherwise be designated from time to time. Upon each new election of officers, the Executive Office will be re-located to the area of residence of the newly elected President.
- The Fiscal year of the Air Canada Pionairs shall be September 1 to August 31 of the following year.
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ARTICLE 2 – PURPOSE
The objectives of the Association are to maintain and continue the close friendships and associations of the members, to foster a spirit of mutual helpfulness among them, to promote their general interest and welfare and to represent the members to Air Canada in all matters having an impact on their welfare. As well, one objective of the organization is to promote Air Canada in what manner that may be appropriate. |
ARTICLE 3 – MEMBERSHIP & DUES
1. Regular Membership shall be open to retired employees of Air Canada or Canadian Airlines International and their Constituent Airlines, regardless of years of service, and shall include their spouse or legal partner or the surviving spouse or legal partner of employees or retired employees.
2. Associate Membership shall be limited to ex- AC/CDN and associated Airlines’ employees who terminated their employment in good standing, who have been nominated in writing by a member and accepted by the Executive Board. Associate members may not hold office, and do not have a vote. Annual dues will be the same as a regular membership.
3. Honorary Membership in addition to Regular and Associate Members,there shall be two categories of Honorary Members:
i) Life Member:
The Executive Board may recognize the service of a member who has made outstanding contribution to Air Canada Pionairs by nominating that individual as a Life Member, to be confirmed by a 2/3 vote of the Board of Directors. Only those Life Members who were previously regular members will retain their voting privileges. A Life Member pays no membership fees or fees for attendance at the social functions of the Annual General Meeting) (Hotel accommodations not included).
ii) Member ex-officio
The Executive Board may recognize any individual who by virtue of his or her position with any organization that is important to Air Canada Pionairs, is a friend of air Canada Pionairs by nominating that individual as an Member ex-officio. A Member ex-officio pays no membership fees, may not hold office in air Canada Pionairs and does not have a vote at any meeting of Air Canada Pionairs. Any Member ex-offico who is eligible for Regular Membership on
retirement shall be recognized as a Member on Application for Membership and payment of dues in the normal manner.
4. Annual dues for members will be established by the Board of Directors and be subject to approval by a majority vote of the members present at an Annual General Meeting. The Dues are payable June 1st of each year. Annual dues paid by a member shall automatically include membership for the member’s spouse.
i) The initial payment of dues will be by cheque. Thereafter, those members who are included in the Air Canada Pension Payroll will have dues have dues deducted annually from the June 1st pension cheque. Members not included in the pension payroll will be invoiced annually.
ii) Unless there are extenuating circumstances, if annual dues are not paid by October 1st of each year, the delinquent will cease to be a member and the name shall be removed from the membership roster. A member may resign at any time by advising the president in writing that it is desired to terminate membership. Dues are not
refundable.
5. Termination of Membership. The Executive Board may rescind membership for non-payment of annual dues or for just cause. Members having their membership rescinded by the Executive Board for just cause may appeal to the Board of directors. |
ARTICLE 4 – OFFICERS
1. The officers of the Air Canada Pionairs shall include the following:
Immediate Past President
President
First Vice President
Second Vice President
Secretary
Treasurer
These officers shall constitute the Executive Board.
2. The Executive Board shall have the power to transact the general business of the Air Canada Pionairs; the Board shall arrange and control the current affairs of the organization and shall schedule and conduct the Annual General Meeting.
3. All actions of the Executive Board shall be supported by a majority vote. Three members of the board shall constitute a quorum at any meeting, provided that one of these shall be the President or First Vice President.
4. The President shall supervise the administration of the Air Canada Pionairs. The President shall be responsible to the membership for the management and operation of the organization. The incumbent shall be the official liaison between the organization and Air Canada; shall be an ex-officio member of all committees; shall approve disbursement of organization funds; shall call and preside over all official meetings of the Executive Board and the organization; shall appoint committees and define their duties which are normally the responsibility of the chief administrator, and shall report to the membership on the activities of the organization and on future plans at least once each calendar year at the Annual General Meeting. The President shall be the presiding officer at the Annual General Meeting.
5. The First Vice President shall function in place of the President if the latter is absent or is unable to perform the duties of office; the First Vice President shall carry out such other duties, which may be assigned by the President from time to time.
6. The Second Vice President shall be responsible for research and preparation of Air Canada Pionairs Annual General Meeting materials and packages. The Second Vice President shall undertake such other duties, which may be assigned by the President.
7. The Secretary shall record and maintain formal records of all Executive Board meetings, the Annual General Meeting and other meetings as called or required by the President; shall confirm quorums and tabulate votes at meetings, shall retain custody of the corporate seal; shall perform other duties normally assigned to the position of Secretary.
8. The Treasurer shall be responsible for the financial affairs of the Air Canada Pionairs; shall maintain the bank account for the organization; shall collect dues and other accounts due; shall pay the organization’s obligations upon approval of the President; shall present a current financial statement to the Annual General Meeting and to each meeting of the Executive Board, as required; and shall carry out such other duties as may be assigned by the President.
9. The Immediate Past President shall provide continuity in the conduct of the affairs of the Executive Board and shall be available as required in a consultative capacity.
10. Normally the President and Treasurer shall have signing authority for all documents and cheques as authorized by the Executive Board or the Annual General Meetings; during periods when either or both of these officers are absent or unable to perform their duties, either or both the First Vice President and Second Vice President will have such authority. |
ARTICLE 5 – DISTRICT BRANCHES
1. It is the policy of Air Canada Pionairs to encourage and promote the formation of local districts in area where a sufficient number of members reside to support local activities on an organized basis. Local Districts of Air Canada Pionairs shall conform to the by-laws of the parent organization. In addition, guidelines will be produced and maintained by the Executive Board prescribing procedures and directives commonly applicable to all districts.
2. The initiative to establish a new District will involve both local members and the Executive Board. Subject to meeting conditions outlined in paragraph 1, The President with the approval of the Executive Board, will assist the membership, as appropriate, in setting up a local organization.
3. The District organization will depend to some extent on the number of members residing in the area to be served. However, it is desirable to elect or appoint a District Director, Assistant Director, Secretary and Treasurer. The assistant Director may, subject to concurrence of local members, plan to succeed the serving Director upon expiry of the term of
office of the incumbent. The term of office for a District Director will normally be two years; however, this may be extended to a maximum of two terms. When appropriate, election or appointment of a new Director should occur during mid-term of the Executive Board. After the Directors’ terms have ended, they will act as Past Directors to provide continuity in the conduct of the affairs of the District Board and act as consultants. They will be considered members of the District Executive Boards.
4. District Directors shall convene a meeting of local members at least twice annually, once during spring and once during fall. Notice of such meetings shall be given at least 30 days in advance, by mail or telephone, subject to local circumstances. All paid up local members in attendance have the right to vote on any matter presented to a District Meeting provided the quorum, as previously established locally is present.
5. The District Director shall be responsible to initiate arrangements for local business meetings and such other social or activity functions as practical and desirable. Where appropriate, business meetings may be held in conjunction with a luncheon or dinner. The district director shall also arrange local telephone committees for the purpose of communicating with members on a variety of matters including illness and bereavement. District Directors shall liaise closely with the Executive Board, including advice and recommendations on local and national matters. District Directors will be required to submit a written report on their previous year’s activities at annual meetings of the Board of Directors.
6. Local District functions will be organized on a non-profit basis and will normally be without subsidy. Members attending will absorb costs including food and beverages, room or facility rental, etc. District Directors may assess nominal additional charges to cover reasonable out-of-pocket expenses. Such expenses will be built into the individual cost to participate in the event.
7. When for any reason a District Director is not performing satisfactorily in directing affairs of a local District, the incumbent may be removed from office by majority vote of local members in attendance at a regular local meeting. Alternatively, such action may be taken by a two-thirds majority vote of the Executive board, following investigation of concerns submitted by local District members. |
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