ARTICLE 4 – OFFICERS


1. The officers of the Air Canada Pionairs shall include the following:

Immediate Past President
President
First Vice President
Second Vice President
Secretary
Treasurer

These officers shall constitute the Executive Board.

2. The Executive Board shall have the power to transact the general business of the Air Canada Pionairs; the Board shall arrange and control the current affairs of the organization and shall schedule and conduct the Annual General Meeting.

3. All actions of the Executive Board shall be supported by a majority vote. Three members of the board shall constitute a quorum at any meeting, provided that one of these shall be the President or First Vice President.

4. The President shall supervise the administration of the Air Canada Pionairs. The President shall be responsible to the membership for the management and operation of the organization. The incumbent shall be the official liaison between the organization and Air Canada; shall be an ex-officio member of all committees; shall approve disbursement of organization funds; shall call and preside over all official meetings of the Executive Board and the organization; shall appoint committees and define their duties which are normally the responsibility of the chief administrator, and shall report to the membership on the activities of the organization and on future plans at least once each calendar year at the Annual General Meeting. The President shall be the presiding officer at the Annual General Meeting.

5. The First Vice President shall function in place of the President if the latter is absent or is unable to perform the duties of office; the First Vice President shall carry out such other duties, which may be assigned by the President from time to time.

6. The Second Vice President shall be responsible for research and preparation of Air Canada Pionairs Annual General Meeting materials and packages. The Second Vice President shall undertake such other duties, which may be assigned by the President.

7. The Secretary shall record and maintain formal records of all Executive Board meetings, the Annual General Meeting and other meetings as called or required by the President; shall confirm quorums and tabulate votes at meetings, shall retain custody of the corporate seal; shall perform other duties normally assigned to the position of Secretary.

8. The Treasurer shall be responsible for the financial affairs of the Air Canada Pionairs; shall maintain the bank account for the organization; shall collect dues and other accounts due; shall pay the organization’s obligations upon approval of the President; shall present a current financial statement to the Annual General Meeting and to each meeting of the Executive Board, as required; and shall carry out such other duties as may be assigned by the President.

9. The Immediate Past President shall provide continuity in the conduct of the affairs of the Executive Board and shall be available as required in a consultative capacity. The Past President’s position will in addition be designated as the Privacy Chair with responsibility for any privacy issues which may arise.

10. Normally the President and Treasurer shall have signing authority for all documents and cheques as authorized by the Executive Board or the Annual General Meetings; during periods when either or both of these officers are absent or unable to perform their duties, either or both the First Vice President and Second Vice President will have such authority.